Equipment document index · free template

Give every record a place to belong.

A simple document index for pressure-equipment hire and inspection teams. Connect each record to an asset ID, keep source references visible and list the gaps that need a human check.

Download the free CSV template↗

For small WA equipment businesses organising an existing records folder.

How it helps

A little structure.
A better handover.

01Start with the asset identifiers you already use.
02Link to the actual source record and note its date.
03Leave missing or uncertain values explicit for review.

Inside the free starter file

Eight fields. One traceable index.

Fictional example

Use the index to find existing records and list unanswered questions. These are organisational suggestions, not a mandatory register or a judgement that an asset is safe or compliant.

Fields in the downloadable CSV, with its fictional example row
Field	Purpose	Fictional example
Asset ID `asset_id`	Use the identifier already used for the specific asset.	DEMO-001
Record type `record_type`	Describe the document; do not infer that it is sufficient.	Inspection report
Document reference `document_reference`	Record its title, number or other traceable reference.	FICTIONAL-REF-001
Document date `document_date`	Copy the date from the original record.	2026-01-01
Source location `source_location`	Point to the file in your own controlled storage.	Replace with your own source
Review status `review_status`	Say what has actually been checked; keep uncertainty explicit.	UNVERIFIED
Missing or ambiguous `missing_or_ambiguous`	Describe the gap without filling it by assumption.	Example only - not a real inspection
Next check `next_check`	Identify the question to resolve with the responsible person.	Check against original record

Replace the example with references to your own documents. Keep confidential source files in your existing secure storage. A completed cell does not establish registration, inspection adequacy, fitness for service or regulatory compliance.

For official requirements, start with WA plant and design registration guidance and item-of-plant registration guidance. Establish applicability separately for the actual asset.

Know the limits

These are suggested organisational fields, not a mandatory register or an engineering assessment. The template does not establish registration, fitness for service, inspection adequacy or regulatory compliance.

Free today. A focused paid option is being tested.

A useful result should earn its place.

A$29 is a proposed one-off price for a future expanded template pack. This starter CSV is free; no payment is collected.

A small next step

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